Data privacy policy declaration

Thank you for your interest in our website. The protection of your privacy is very important to us. In the following we will inform you in detail about how we handle your data. All personal data is recorded and processed in accordance with the new General Data Protection Regulation.

The site is hosted by the web service of the Humboldt-Universität. Its data protection declaration is part of our declaration.

Privacy officer and privacy commissioner

The Bee Research Institute Hohen Neuendorf e. V. (Register of Associations VR 1333 NP) is the data controller for all personal information collected and recorded during the use of BeeBreed.

For BeeBreed no data privacy officer is appointed, because a) only 4 persons are reposible for the data, b) no surveillance of persons takes place, c) no special categories of data within the meaning of articles 9 and 10 of the DS-GVO are processed, d) no data on genetics, health and sexual orientation of persons are collected and e) no market and opinion research with the data takes place. However, you can reach all persons involved in the processing of personal data at

Which personal data do we collect and for what purpose?

  • We collect the name, address, e-mail address and telephone number of breeding administrators who register with us. This information is voluntary, with the exception of the e-mail address, which is essential for communication with us.
  • We collect the name, address, e-mail address and telephone number of breeders and testers when they are registered in BeeBreed by the administrators of the associations in the course of their activities. They are used in BeeBreed for contact by us and by others involved in beekeeping. There are also data protection regulations within the associations and societies.
  • The breeder's place of residence can be used by us for scientific evaluation of the approximate location of the apiary. However, this is not monitoring, as on the one hand the location of the apiary is not known exactly and on the other hand the exact time of the stay cannot be determined from the data.
  • We store the encrypted password of all registered users so that they can log into the protected area of BeeBreed. Thereby the password in plain text is not known to us.
  • We store the performance data of bee colonies, which can be considered as personal data under special circumstances, if they contain an exact date. This is the case when the date of the beginning of the laying of eggs by the queen is entered, or when the stock card function is used, which proves an inspection of a colony at that time. In principle, the performance data are used for breeding value estimation. The performance data with exact dates serve to ensure the accuracy of the breeding values, provide a clear record of the breeding activity for the breeder himself and form a basis for communication between the breeders and the responsible persons in the associations.
  • We store the date and the user ID of the last change to the breeding data. Furthermore, when deleting a data record, we move it to a trash database table. This serves the purpose of settling possible disputes and helping in case of mistakes.
  • We store the payment details for phenotypical investigators, which serves the purpose of the examiner's invoice. The use of this feature is voluntary.
  • We store the characterization of a colony as checked by the Association or confirmed as worthy of verification, which indicate that the Chairman of the Association has checked the breeder's entries. This serves the purpose of the four-eye control of breeding data and the creation of the association's certificates.
  • We store findings data that give the conclusion that a trait examiner has examined submitted bees. This data is used for the purpose of the compilation of trait results.
  • We store invoice data which give the conclusion that a trait inspector has requested an invoice from the sender for his services.

Use and transfer of personal data

Breeders have the choice to participate in BeeBreed anonymously or with contact details. Furthermore you can decide whether your personal data (name, address, phone number) will be shown publicly. If a user provides an email address but decides not to show it, another breeder can contact the first breeder through a BeeBreed contact form in which the e-mail address is undisclosed.

Storage of access data in server log files

You can visit our websites without providing any personal information. We only store access data in so-called server log files, such as the name of the requested file, date and time of the request, transferred data volume and the requesting provider. These data are evaluated exclusively to ensure the trouble-free operation of the site and to improve our offer and do not allow us to draw any conclusions about your person.

Saving of the breeding planning data

You can also carry out the breeding planning without a user account. The colony IDs specified in the breeding planning, the calling IP address and the browser type are saved. They are evaluated exclusively to ensure trouble-free operation of the site and to improve our offer and do not allow us to draw any conclusions about your person.

Permanent storage of breeding data

We store data of breeding populations permanently, they are the basis of the breeding value estimation, even if the survey dates back many years. These data are not personal.

Use of cookies

To enable the use of certain functions, we use so-called cookies on various pages. These are small text files or datasets that are stored on your end device. They are used to access session variables on the server, which are used to implement user login and store form input. The cookies remain on your end device and enable us to recognise your browser on your next visit (persistent cookies). You can set up your browser in such a way that you are informed about the setting of cookies and decide individually whether to accept them or to exclude the acceptance of cookies for certain cases or in general. Without the session variables enabled by the cookies, the use of the website is not possible, and you will be notified and asked to accept when using it for the first time. The "Restart page" function deletes all cookies and session variables.

Security of your personal data

We follow strict security procedures for the storage and disclosure of your personal information and for protecting it against accidental loss, destruction or damage. The data you provide us with is protected by SSL (Secure Socket Layer) technology. SSL is the industry standard for encrypting personal data so that it can be transmitted securely over the Internet.

Your right to data privacy

You have the right:
  • to request information as to whether we have stored personal data about you and, if so, what data this is and why we have stored and use this data
  • to request information about your personal data (right of the person concerned to be informed) This gives you the opportunity to request a copy of the personal data we have stored about you and to check whether we are processing it lawfully.
  • To request the correction of the personal data that we have stored about you. This will give you the opportunity to have incomplete or incorrect data that we have stored about you corrected.
  • To request the deletion of your personal data. This gives you the opportunity to request that we delete or remove personal data.
  • Right to object to the processing of your personal data if we (or a third party) invoke a legitimate interest and if, for a specific reason in your specific situation, you wish to exercise your right to object to the processing
  • To request the restriction of the processing of your personal data. This gives you the opportunity to request us to suspend the processing of personal data about you, for example if you want us to determine the accuracy of the data or the reason for processing.
  • Request the transfer of your personal data in electronic and structured form to you or to another party (right to data transferability). This gives you the opportunity to receive your data from us in an electronically usable format and to transfer your data to another party in an electronically usable format.
  • Consent revoked. Under certain circumstances, if you have given us permission to collect, process and transfer your personal data for a specific purpose, you have the right to revoke your consent for this specific purpose at any time. As soon as we receive notification that you have withdrawn your consent, we will no longer process your data for the purpose or purposes you originally agreed to, unless we have another legitimate and legal basis for doing so.

If you as a breeder want to make use of one of these rights, please contact the chairman responsible for the association first, who can directly view, change or delete the data in BeeBreed. However, you can contact us additionally or in addition to this.

If you wish to exercise one of these rights as an arbiter or trait investigator, please contact us at or by mail at Länderinstitut für Bienenkunde Hohen Neuendorf e.V., Friedrich-Engels-Str. 32, D-16540 Hohen Neuendorf, Germany. We may need to ask you for more specific information to confirm your identity and to ensure your right to access the information (or to exercise any other of your rights). This is another appropriate security measure to ensure that personal information is not disclosed to unauthorised persons.

Changes to the privacy policy

This declaration has been revised on Oct 28th 2020.

From time to time, it may become necessary to amend this privacy policy, for example due to further developments of our website or legal changes. We therefore reserve the right to change the data protection declaration at any time with effect for the future. You will be notified of such changes by e-mail or by a notice on our website.